Site Coordinator

Position Summary

The Site Coordinator will partner with Dayton Public Schools and school leadership to identify and address individual and aggregate student needs, specifically ensuring ongoing improvements in reading, math, youth development, school and program attendance, and family engagement.

This role leads the implementation and continuous improvement of the Scholars of H.O.P.E. Afterschool Program and Freedom Schools at an assigned site. The Site Coordinator collaborates with staff, school and district partners, families, and community stakeholders to analyze data, identify areas for improvement, and implement strategies that strengthen program quality and student outcomes.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Program Leadership & Implementation

• Lead the implementation of Scholars of H.O.P.E. and Freedom Schools programming, ensuring alignment with program goals and fidelity to established models.
• Oversee daily program operations, including academic, enrichment, and youth development activities.
• Ensure lesson plans and program activities are executed with consistency and quality.
• Lead planning, coordination, and execution of Freedom Schools programming from training through delivery.

Data, Compliance & Continuous Improvement

• Collect, analyze, and utilize student and program data (attendance, academic outcomes, enrollment) to drive continuous improvement.
• Ensure accurate and timely data entry, documentation, and submission of all required reports.
• Support compliance with grant requirements, including documentation, reporting, and appropriate use of funds.
• Share program evaluation data with stakeholders to support transparency and long-term program sustainability.

Staff Leadership & Development

• Support the recruitment, onboarding, and training of program staff and volunteers.
• Provide ongoing coaching and professional development to teachers, co-teachers, and youth development staff.
• Conduct regular classroom observations and provide actionable feedback to improve instructional quality.
• Oversee staff participation in required local and national Freedom Schools trainings.

Family & Community Engagement

• Lead consistent and meaningful family engagement efforts, including weekly written communication with families.
• Develop and support parent/guardian involvement opportunities, including volunteer engagement.
• Identify family needs and coordinate referrals to wraparound services and community resources.
• Build and maintain strong partnerships with community organizations to support student and family needs.

School & District Collaboration

• Attend all building leadership meetings and maintain regular check-ins with the school principal to align priorities and share information.
• Collaborate with school-day staff to support student recruitment, enrollment, and ongoing engagement.
• Contribute to school-wide and program-specific goals, including academic performance, attendance, and youth development outcomes.

Student Supervision & Program Culture

• Ensure a safe, structured, and positive environment for all scholars during program hours and off-site activities, including field trips.
• Maintain confidentiality of all student and family information in accordance with policies and procedures.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Bachelor's or Master's degree from an accredited institution in education, social work, child development, recreation, or a related field.
• Minimum of 2–4 years of experience supporting youth in literacy and math within a school or community-based setting.
• Demonstrated experience in staff supervision, coaching, or team leadership.
• Experience with program implementation, data tracking, and outcome measurement.
• Knowledge of out-of-school time programming and youth development best practices.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to analyze data and apply insights to improve program outcomes.
• Experience building and maintaining community partnerships.
• Proficiency in Microsoft Office and/or data management systems.
• Ability to design and deliver professional development based on staff needs.

Physical Demands and Work Environment

• Ability to lift and carry materials weighing up to 20 pounds as needed for program activities and operations.
• Ability to travel between multiple program sites, schools, and community locations on a regular basis.
• Work is performed in an active, fast-paced environment that requires frequent movement, including standing, walking, bending, and engaging with students and staff throughout the day.
• Ability to supervise and actively participate in indoor and outdoor activities, including recreational and enrichment programming and occasional field trips.
• Must be able to respond quickly to student and program needs in a dynamic environment.

The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable