Records & Licensing Coordinator, Foster Care

OhioGuidestone provides a complete continuum of responsive person-centered prevention services, mental health and substance use treatment, and wrap-around supports, serving the needs of over 50,000 people each year through telehealth and locations across Ohio. 

At OhioGuidestone, we believe a workforce comprised of employees from diverse backgrounds and communities, and a culture of belonging makes us a better organization. Together, we continue to build a workplace that encourages, supports, and celebrates the varied voices of our employees. 

Essential Functions:
• Demonstrate the values and guiding principles of OhioGuidestone every day, performing with the highest
standards of excellence, integrity and ethics.
• Maintain organized, confidential client records in accordance with privacy regulations.
• Review and approve detailed written home study reports and recommendations.
• Assist with home re-certifications in accordance with expiration timelines, ensuring completion within 30 days
of assignment.
• Coordinate foster home transfers and support the completion of foster home addendums, including changes such as new occupants and relocations.
• Maintain and enter SACWIS reports for each child placed in a treatment or medically fragile foster home.
• Stay informed of updates to ODJFS rules and support the implementation of changes, contributing to policy
development to maintain regulatory compliance.
• Support the assignment and coordination of home studies to appropriate assessors.
• Coordinate fingerprinting recertifications as required.
• Attend and participate in regular supervision, team meetings, and interdepartmental collaboration such as
placement and staff meetings.
• Participate in monthly state and/or county meetings to remain current on statewide practices, standards,
and updates.
• Build and maintain positive service relationships with all foster families.
• Participate in recruitment events and activities to attract and retain qualified foster families.
• Deliver onboarding and ongoing training for foster care assessors.
• Monitor assessor performance and recommend professional development plans.
• Provide support for completion of individualized training plans for foster parents.
• Audit foster parent files and assist in preparation for state and federal reviews, including ODJFS and MEPA
audits.
• Assist as needed with investigations involving allegations of abuse, neglect, safety concerns, or policy
violations within foster care settings.
• May be involved in the planning, organization, and implementation of special events or department specific
projects or seasonal program changes.
• Exhibit positivity, flexibility and a willingness to take on new responsibilities as requested or required.
• Demonstrate positive leadership, promote a team-based work environment and a culture of belonging.
• Present the Agency in the most positive light with all internal and external contacts.

Education & Experience:
• Bachelor’s or Master’s degree in Social Work, Psychology, or related human services field (LISW, LSW, or
LPC preferred).
• Certified adoption assessor or eligible. If assessor eligible, must begin certification process within 6 months
of hire.
• Minimum 1 year of administrative experience in social services, foster care, or adoption preferred.
• Experience with SACWIS or similar case management systems is highly desirable.

Qualifications:
• Mission driven; strong desire to make an impact
• Effective interpersonal skills; able to speak effectively with individuals and/or groups of people
• Ability to customarily and regularly exercise discretion and good professional judgment
• Flexible; able to work days, evenings, holidays, and/or weekends, as desired to meet the needs of clients
• Strong organizational skills; able to handle multiple priorities with strict attention to detail and perform work
independently.
• Ability to maintain relevant, timely documentation as required.
• Available for crisis management by phone when needed.
• Effective computer literacy skills, including Windows applications, Microsoft Office Suite, and electronic
health records, etc.
• Must be able to access work locations, offices, and homes as necessary, which may include
ascending/descending stairs.
• Possess a valid Ohio Driver’s License with a safe driving record and valid insurance.
• Successfully complete pre-employment screenings, including drug tests, background checks, and any
other required assessments, such as a physical examination and TB test.

What We Offer:

• Stable non-profit organization with 160+ year track record!  

• Clear career ladder for development path in various roles 

• Opportunity to earn monthly $$$ bonus (on select clinical/therapist and BHS roles only) 

• Competitive medical benefits including a low-premium medical plan option for employee or employee + children! 

• Free CEU trainings 

• 10 paid holidays (some are exchangeable) 

• Flexible work schedules to support work/life balance 

• Flexible work opportunities to support varying career paths, job roles, intern to hire, and locations 

• 401(k) with employer match option 

• Employment Assistance Program (EAP) 

• Mileage reimbursement 

• Free licensure supervision 

• Recognition and rewards 

*Funding sources may require OhioGuidestone to hire an advanced degree

We also care about the health and safety of our employees. OhioGuidestone requires applicants to complete a pre-employment screening process upon receipt of an offer of employment. We require and cover the cost of fingerprint background screening, physical, Tuberculosis test, and drug screen after an employment offer is made. Any employment offer is contingent upon receipt of all satisfactory pre-employment screenings.