PT Program Coordinator - Middle School (Queens, multiple sites)

Part-time Program Coordinator - Middle School Program (Queens, multiple sites) 

South Asian Youth Action (SAYA)

South Asian Youth Action (SAYA) is committed to providing its employees opportunities for growth in a supportive community environment. With a flexible schedule and generous benefits package, SAYA provides its employees a healthy work-life balance in a fast-growing youth development nonprofit.

SAYA: Belong. Grow. Thrive.

Organization Description

South Asian Youth Action (SAYA) is an inclusive, South Asian-focused 501(c)3 youth development organization. Through our innovative, holistic approach, we work toward educational equity by providing opportunities and resources to less privileged New York City youth, ensuring they are empowered academically, emotionally, and socially to become engaged community members.

Established in 1996, SAYA provides valuable life skills and holistic, impactful programming to underserved New York City youth. As one of the first South Asian organizations created in the United States, SAYA is the only organization of its kind in the NYC metropolitan area providing inclusive and secular comprehensive youth development services while centering our community’s experiences. Today, SAYA provides programming at eight elementary, middle, and high schools in Queens and Brooklyn, along with our Elmhurst-based community center - serving a growing number of youths across all sites each year.

A key tenet of our work is cultivating vital social and emotional learning (SEL) skills such as belonging, confidence, and self-efficacy through intentionally designed, research-based curricula. Across our organization, services tailored for different age groups include leadership and identity development, academic support that bridges learning gaps, comprehensive college preparation, and activities that nurture creativity and build positive peer connections. 

Position Summary

The Program Coordinator will work closely with the Program Director to oversee the design and delivery of a high quality middle school-based youth development program. They will ensure that the procedures, policies and systems are put in place so the program runs smoothly. They will be responsible for maintaining accurate program records and files. The Program Coordinator will be the database administrator and manage, maintain and enter enrollment, class and attendance information. They will play a key role in organizing and planning logistics for daily programming, special events and trips. They will work collaboratively with school staff, SAYA colleagues and community partners, as well as develop relationships with youth and families.

Reports to: Program Director

Compensation: $25-$28 per hour commensurate with experience and qualifications. This is an in-person position for the school year starting in July 2026 through May 2027 with potential rehire for summer and the following year. Schedule is Monday through Friday 25-29 hours per week.

Responsibilities:

• Assist Program Director in overseeing the daily operation of program and provide leadership of program in the absence of Program Director

• Assist in the creation of an environment of accountability, safety, and responsibility

• Ensure all required administrative records and files according to program requirements and applicable regulations including:

  • Updating DYCD Connect database weekly to make sure attendance, workscope, program schedule, and staffing are current

  • Maintaining staff files in accordance with Department of Health requirements

  • Obtaining participant intake forms and emergency contacts for all participants

  • Completing and submitting daily supper/snack count to school administration on a weekly basis

• Oversee the recruitment and registration process for returning and new students.

• Coordinate and schedule logistics for special events including food, materials and promotion.

• Distribute materials to recruit youth and promote SAYA programs to the school community.

• Establish rapport with youth and provide mentoring, guidance and overall direction for their academic preparation and personal development

• Advocate on behalf of students and families.

• Maintain inventory of equipment, supplies, and food, and place orders when needed

• Attend all staff meetings and required professional development activities.

• Perform other duties as assigned.

Qualifications

• Bachelor’s Degree required and two years of significant experience working in relevant field (Elementary Education, Social Work, and/ or Youth Development)

• Strong computer skills, and database management skills, with particular emphasis on Microsoft Office, and Google drive applications and database management

• Must have a commitment to work from a strength based youth development perspective

• Ability to work independently, taking self-directed initiative,  and as part of a team

• Strong leadership, conflict resolution and diplomacy skills

• Excellent oral and written communication skills, with keen attention to grammar and spelling

• Experience in roles with administrative  and/or data entry responsibilities

• Detail oriented with excellent organizational skills and time management

• Ability to manage multiple responsibilities simultaneously and prioritize

• A commitment to work from a strengths-based and youth development framework

• High standard of integrity and accountability

• Familiarity with SONYC/COMPASS program a plus

Key Competencies

Ideal candidate will excel in the following areas:

·    Communication: The candidate will have the ability to effectively build relationships and develop partnership with youth, teachers, school and SAYA staff. They will be comfortable navigating difficult conversations effectively and will be able to work in teams.

·    Mentorship: The candidate will enjoy mentoring staff to support them in developing professional skills. They will be able to tailor supervision to different personalities and will be comfortable mediating conflicts among staff as well as between staff and youth, when necessary.

SAYA is an Equal Opportunity/Affirmative Employer