HS Center Supervisor/ Family Health Advocate

JOB DESCRIPTION

TITLE:     Center Supervisor/FHA             PROGRAM:     Head Start

CLASS:     Exempt                     

REPORTS TO: Assistant Director                SUPERVISES: Center Staff

JOB SUMMARY:    The Center Supervisor/Family Health Advocate is responsible for the administration of the daily operation and the management of the Center and Center staff, including all service areas, transportation and center maintenance. To promote family wellness, parental involvement, support of the implementation of the family partnership process in the Coastal Plain Area EOA, Head Start Centers. Operate as liaison between classroom and home settings in the area of education, child development, health, nutrition, and mental health.

DUTIES AND RESPONSIBILITIES AS CENTER SUPERVISOR:

1.    Monitor classroom daily and be familiar with the curriculum and assessment.
2.    Assure that identified needs for children and families (i.e. emergency situations or family crises) are met.
3.    Responsible for monthly health and safety emergency drills. (Fire, tornado, and disaster drills)
4.    Check referrals for accuracy and completion.
5.    Arrange and assist with field trips when needed.
6.    Responsible for maintaining and assuring accurate in-kind match records for Center.
7.    Ensure that paperwork and reports are turned-in on a timely manner.
8.    Ensure that all classrooms are neat, attractive and inviting at all times. Bulletin Board, interest areas and shelves are labeled with pictures and words.
9.    Monitor children lunchtime for family style setting.
10.    Monitor and review nutrition services and CACFP reports before submitting to Nutrition Manager.
11.    Responsible for ensuring accuracy of sign-in sheets and time sheets for the Center.
12.    Assure that building, grounds are clean and free of debris and hazards that may be harmful to children.
13.    Responsible for reporting maintenance, supplies, and repairs needed for the center.
14.    Responsible for distribution of materials and supplies and safeguarding Center inventory.
15.    Participate in the Community Assessment, Self-Assessment and Strategic Planning.
16.    Responsible for implementation of integrated child health and development, parent and community partnerships, and program design and management.
17.    Responsible for the assigned center operations, staff supervision in accordance with Federal, State and program policies. Report progress toward program objective on a monthly basis.
18.    Participate with the program Management Team to plan and coordinate program activities, develop policies and procedures, and determine program structure with approval of Policy Council.
19.    Serve as team leader to work closely with program staff, families and volunteer staff.
20.    Insure the acquisition, organization, and maintenance of an inventory of developmentally appropriate educational materials and equipment.
21.    Supervise the maintenance of the center building and the vehicles used for transportation of program participants.
22.    Provide leadership to center staff in creating classroom environments that are stimulating and conductive to learning.
23.    Ensure completion of screening, assessments, and referral process according to policies and performance standards.
24.    Work with staff and consultants to identify and provide appropriate, timely and integrated services to children with disabilities and special needs.
25.    Maintain confidentially of information in all dealings related to program, children, families, and staff.
26.    Recruit and enroll new children and maintain a waiting list throughout the year.
27.    Ensure and/or conduct activities on-site and in-home to establish positive links between home and school and support parents as primary educators.
28.    Participate in providing on-site training, supervision and evaluation of all staff assigned to the center.
29.    Pursue professional growth opportunities and support the professional growth and personal development of others.
30.    Recruit, train, support and evaluate volunteers in the center.
31.    Establish and maintain public relations between the program, outside agencies and the general community.
32.    Ensure family partnerships are developed and referrals are made to Social Services agencies as needed and followed-up.
33.    Participate in county Resource meetings and collaborate with other Center Supervisors when appropriate.
34.    Responsible for implementing Georgia Child Abuse and Neglect laws, and following program policies.
35.    Assure monthly parent meetings and trainings are provided to meet parent’s requests and requirements.
36.    Conduct regularly scheduled staff meetings, complete with agendas, sign in sheet, and minutes. Submit copy to Assistant Director in a timely manner.
37.    Must maintain a working knowledge of program plans, policies, and Performance Standards.
38.    Exercise discretion and sound judgment in the performance of assigned duties.
39.    Must show empathy for children and low-income families.
40.    Perform other duties as required and directed by program Director.


DUTIES AND RESPONSIBILITIES AS FAMILY HEALTH ADVOCATE

1.     Assist in gathering information for community assessment.
2.     Assist with:
a)    Home visits, as needed.
b)    Record keeping and assuring confidentiality is maintained.
c)    Recording and monitoring monthly attendance.
d)    Attend workshops and training as scheduled.
e)    Attend meetings and activities as scheduled.
f)    Complete other duties as required and/or assigned.
3.    Assure that daily attendance is recorded, filed and submitted to Valdosta office, along with daily meal count.
4.    Assure that all records are entered into the computer on a timely manner.
5.    Assist with recruiting volunteers within the Head Start families and community.
6.    Establish a good rapport with the community and service agencies.
7.    Develop a Family Partnership Agreement with families.
8.    Assist with Family Assessment as well as Community Resource Book.
9.    Work with staff to support all Service areas.
10.    In conjunction with the Health service area, coordinate setting up preliminary screening of all children and carry out the medical and dental programs in each center. This includes setting up appointments for physicals, immunizations and for arranging transportation to and from appointments. This will be under the direction of the Health Coordinator.
11.    Assist the Health staff in entering all information regarding health management, which includes health screening, growth assessment, immunization codes, dental screening, treatment tracking, etc.
12.    Provide support for identified health concerns in coordination with Health, Nutrition and Mental Health.
13.    Empower families to provide the health care of their children and to ensure a medical home for entire family.
14.    Maintain lines of communication with the Head Start Center staff.


QUALIFICATIONS:

1.    Bachelor’s Degree in Social Service Area or a baccalaureate or advanced degree and coursework equivalent to a major relating to Early Childhood Education, with teaching preschool-age children.
2.    Preschool teaching experience, school counselor or a social service background.
3.    Three (3) years’ experience in the supervision of staff and the management of information systems within and between organizational units.
4.    Demonstrate skill and knowledge of developmentally appropriate Early Childhood Education.
5.    Ability to work in a cooperation team manner and to follow directions and program policies.
6.    Ability to communicate effectively with children and adults in both verbal and written format.
7.    Must have dependable transportation and/or valid driver’s license and auto insurance.
8.    Must have intermediate working computer skills and knowledge.
9.    Ability to participate in regular kneeling, stooping, bending and sitting on the floor.
10.    Ability to occasionally lift up to 50 lbs.
11.    Must be willing and available to work flexible hours.
12.    Must be able to work with families and staff from diverse population.
13.    Must pass a pre-employment drug test and live scan finger print background check.
14.    Must be able to travel to out of town meetings and trainings.