Director of Legacy Lodge

REPORTS TO:  Chief Operating Officer (COO)

PRIMARY FUNCTION: Oversee clinical and administrative operation of a 24-35 bed long-term residential program (ASAM Level 3.5 to 3.3) for men with substance use disorders with integrated mental health services and trauma informed treatment track.

SUPERVISES: Clinical and support staff; responsible for approximately 20 FTEs.

CLASSIFICATION: Full-time salaried/exempt position, working Monday through Friday. May require over 40 hours per week, occasional after-hours calls, and occasionally fill in for absent staff. Office is located in Mount Vernon with some travel to Everett head office. 

PRIMARY RESPONSIBILITIES:

Director of Legacy Lodge will provide innovative clinical leadership for the day to day operation of a licensed and certified gender-specific men’s addiction treatment program, ASAM Level 3.3-3.5 with 60 to 90 day stay, based on individual need. Program will incorporate trauma-informed curricula to address co-occurring mental health issues, and clinical staff will be dually licensed or complementary multi-disciplinary. Program will accept men on medication-assisted treatment for opioid use disorder and will develop local resources to support integration of this option into the treatment milieu.

PROGRAM DESIGN AND PERSONNEL MANAGEMENT:

• Develop a comprehensive and evidence-based treatment regimen and curricula for residential treatment program(s) to comply with all laws, regulations of the Department of Health, Department of Social and Health Services, accrediting bodies and organizational policy.
• Determine staffing needs and overseeing hiring, training, supervision, directly or indirectly, and evaluation of all staff of residential program.
• Meet qualifications of Approved Supervisor for Substance Use Disorder Professionals, Mental Health Professionals, or both. 
• Ensure sufficient staff to provide appropriate supervision and evaluation of clinical staff and trainees in mental health and chemical dependency counseling, as well as for any student interns and volunteers.
• Monitor clinical programming and needs of support staff and ensure clinical guidance and consultation to night and weekend support staff as needed.
• Develop and assure adequate counseling coverage for patients, including weekend clinical programming. May on occasion need to fill in for an absent staff person.
• Annually review job descriptions for all unit staff and complete performance evaluations on persons directly supervised in accordance with agency procedures.

GENERAL PROGRAM MANAGEMENT & QUALITY ASSURANCE:

• Review a sampling of individual patient records (at least 10% monthly) to assure that staff are promptly, accurately and completely posting progress notes, documenting patient progress according to ASAM criteria, adjusting treatment plans and conducting ongoing assessment of progress and discharge planning, in accordance with all relevant policies and procedures.
• Develop performance goals for program staff and monitor measurable outcomes against those goals, with regular written reports to senior management.
• Assure accurate and timely completion of all required patient notes and forms, progress reports, incident reports, or related documents required by agency policy, regulation, or contract.
• Assist in preparing an annual unit budget and managing expenses to stay within the approved budget and keep management fully informed of critical incidents, unit productivity, client caseloads, expenditures, potential new contracts, and problems that could affect the unit or agency.
• Attend and participate in management meetings as scheduled and professionally represent the facility in community meetings. Maintain collaborative relationships with other community providers, including hospital, law enforcement, treatment referents and funders.
• Train and oversee compliance with patient confidentiality laws, including CFR 45 HIPAA, and CFR 42 Part 2, Alcohol and Drug Patient Records, including reporting breaches to Quality Management and Privacy Officers for proper notification to regulatory agencies.
• Perform other duties as assigned.

Mission-Driven Leadership:

• Ensuring that departmental or programmatic activities align with the non-profit’s mission and strategic objectives.
• Advocating for the non-profit’s values and ensuring they are integrated into day-to-day operations and decisions.
• Communicating the organization’s impact and mission to stakeholders, including funders, staff, and beneficiaries.

Program Development and Oversight

• Designing, implementing, and managing programs or services that directly support the organization’s mission.
• Setting and evaluating program goals, outcomes, and performance metrics to ensure alignment with organizational priorities.
• Collaborating with staff and community members to assess program effectiveness and identify areas for improvement.

Team Leadership and Development:

• Managing, mentoring, and developing staff and volunteers to maximize their contributions to the organization.
• Fostering a positive team culture that promotes collaboration, diversity, and professional growth.
• Conducting performance evaluations and providing regular feedback to support staff development.

Fundraising and Resource Mobilization:

• With C-Suite level direction, supporting grant-writing efforts and donor engagement to secure funding for programs or initiatives.
• Developing and managing budgets for specific programs or departments to ensure financial sustainability.
• Cultivating relationships with donors, sponsors, and community partners to support the organization’s goals.

Community Engagement and Outreach:

• Building and maintaining relationships with community stakeholders, beneficiaries, and partner organizations.
• Representing the organization at community events, meetings, and advocacy initiatives.
• Gathering input from beneficiaries to ensure programs address their needs effectively.

Compliance and Reporting:

• Ensuring that programs and operations comply with relevant legal, regulatory, and grant requirements.
• Preparing detailed reports for funders, stakeholders, and leadership to demonstrate program impact and accountability.
• Maintaining accurate records and documentation for audits and reviews.

Strategic Planning and Collaboration:

• Contributing to the organization’s strategic planning processes and helping to define priorities.
• Collaborating across departments to align goals, share resources, and optimize organizational impact.
• Anticipating future challenges or opportunities and adapting plans accordingly.

Budget and Financial Management:

• Developing and managing budgets for programs, projects, or departments within the organization.
• Monitoring expenses to ensure efficient use of resources and alignment with funding requirements.
• Identifying opportunities for cost savings or revenue generation within their area of responsibility.

Advocacy and Public Relations:

• Advocating for the organization’s mission and programs in public forums and with key stakeholders.
• Supporting the development of marketing and communications materials to promote programs and initiatives.
• Collaborating with leadership to shape messaging that enhances the organization’s visibility and reputation.

Risk Management:

• Identifying potential risks in program delivery or operations and developing mitigation strategies.
• Ensuring staff and volunteers follow safety protocols and adhere to organizational policies.
• Monitoring trends or challenges in the non-profit sector that may impact the organization.

ESSENTIAL SKILLS AND FUNCTIONS:

• Knowledge of ASAM placement criteria and DSM diagnostic criteria as it relates to chemical dependency.
• Reliable work attendance and ability to respond to after-hours emergency situations.
• Demonstrated knowledge in treating chemically dependent persons and their families and maintenance of comprehensive client records.
• Demonstrated skill in clinical supervision, coaching, and appropriate disciplinary documentation
• Ability to communicate effectively orally and in writing.
• Demonstrated ability to meet deadlines and carry out responsibilities with minimal direction.
• Work cooperatively with other agency staff and community and state agency representatives.
• Familiar with Microsoft Word and comfortable in a Windows/Microsoft Office environment.
• Maintain CPR and First aid certifications.

MINIMUM QUALIFICATIONS:

• Bachelors degree in mental health counseling, social work, marriage and family therapy or a similar discipline that results in licensure in mental health (Master’s degree preferred).
• At least 5 years experience as a counselor in a substance use treatment setting.
• Current dual licensure by Washington State Department of Health as a Substance Use Disorder Professional and as a mental health counselor, preferred.
• Meet Department of Health definition of “approved supervisor” under Substance Use Disorder Professional WAC and/or Mental Health Supervision and maintain current licenses in mental health and substance use disorder counseling.
• Maintain a valid Washington State Driver’s license.