Administrator

Administrator

Amazing Counseling & Rehabilitation
Location: Desoto, Texas
Job Type: Full-Time
Pay: Starting at $25.00 per hour

About Amazing Counseling & Rehabilitation

At Amazing Counseling & Rehabilitation, we are committed to helping individuals achieve emotional wellness and personal growth through compassionate, evidence-based mental health care. Our mission is to improve the quality of life for every client by providing personalized counseling and therapy services in a welcoming and supportive environment.

We believe that every individual is unique, which is why our licensed therapists and counselors create customized treatment plans tailored to each client’s needs and goals. Our team is dedicated to empowering clients with the tools, support, and guidance needed to lead healthier, happier lives.

Our services include:

Depression Therapy
Anxiety Therapy
Psychotherapy
Behavioral Therapy
Grief & Bereavement Counseling
Cognitive Behavioral Therapy (CBT)
Individual, Family, and Couples Counseling
And many other specialized mental health services.

Position Summary

Amazing Counseling & Rehabilitation is seeking a highly organized, compassionate, and motivated Administrator to oversee the daily administrative operations of our counseling practice. The ideal candidate will ensure smooth office operations while supporting our clinicians, clients, and leadership team.

This position requires exceptional organizational skills, professionalism, strong communication abilities, and the ability to manage multiple priorities in a fast-paced healthcare environment.

Key Responsibilities

Oversee daily administrative operations of the counseling practice.
Supervise front office activities and ensure excellent client service.
Coordinate appointments, schedules, and provider calendars.
Manage client intake, documentation, and electronic health records.
Ensure compliance with HIPAA and organizational policies.
Support therapists, counselors, and leadership with administrative needs.
Assist with insurance verification, authorizations, and billing coordination.
Monitor office supplies, vendor relationships, and facility operations.
Prepare reports, maintain confidential records, and organize documentation.
Coordinate staff meetings, onboarding activities, and administrative projects.
Resolve client concerns professionally while maintaining confidentiality.
Collaborate with leadership to improve operational efficiency and patient satisfaction.

Qualifications

Required

Bachelor’s or master’s Degree in one of the following:
Psychology
Social Work
Professional Counseling
Mental Health or a closely related field
Minimum 2 years of administrative experience, preferably in a healthcare or behavioral health setting.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite and Google Workspace.
Ability to maintain confidentiality and handle sensitive information professionally.
Strong multitasking and problem-solving abilities.

Preferred

Experience working in a behavioral health, counseling, or medical office.
Familiarity with Electronic Health Record (EHR) systems.
Knowledge of insurance verification and medical scheduling.

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Professional Development Opportunities
Supportive and Collaborative Work Environment

Why Join Amazing Counseling & Rehabilitation?

At Amazing Counseling & Rehabilitation, you’ll become part of a compassionate team dedicated to transforming lives through quality mental health care. We value integrity, professionalism, teamwork, and continuous growth while creating an environment where both employees and clients can thrive.

If you are passionate about making a meaningful difference in the lives of others while helping build an exceptional counseling practice, we encourage you to apply today.